Solutions · Freelancers

Email automation for freelancers with too many clients to answer

The same questions about your rates and availability, notes to file for every client, invoices to keep track of. Let workflows do the typing and filing.

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The ClearMakes Inbox team · Last updated 29 September 2026

What does ClearMakes Inbox do for a freelancer?

For a freelancer, ClearMakes Inbox answers the questions clients ask again and again from your saved answers, files notes from client emails into Notion, and keeps track of invoices and payment emails. You describe each workflow in one sentence and check the steps. The free plan is enough to start; Starter is $29 a month.

Three workflows freelancers start with

Start with what eats your mornings: repeat questions, client notes and payment emails.

Example workflow

“When someone asks about my rates or availability, draft a reply with my day rate and booking link.”

When an email arrives in Gmail
Check it asks about rates or availability
Draft a reply
Wait for you to check it

Example workflow

“When Acme emails, add a note with the request and any deadline to the Acme page in Notion.”

When an email arrives in Gmail
Check it is from Acme
Pull out the details: request, deadline
Add to the Acme page in Notion

Example workflow

“When a client says an invoice is paid, add the label Paid and note the amount.”

When an email arrives in Gmail
Check it confirms a payment
Pull out the details: amount, invoice number
Add the label Paid

Set it up in an afternoon

Save the answers you type most, then add one workflow at a time. Keep drafts on until you trust the wording.

Connect Gmail or Outlook
From the Apps page in ClearMakes Inbox. Add Notion if you keep client notes there.
Save your most common answer
Rates, availability or how you work, in Smart FAQ. The free plan keeps one.
Describe one client workflow
One sentence per client or per kind of email.
Check the first runs
Each run shows what it filed, labelled or drafted.

Who this is not for

If you get a handful of emails a day, you don't need this: Gmail or Outlook templates are enough. Inbox pays off when the same emails keep coming.

Not an invoicing tool: it can note and label payment emails, not send invoices.
Not a client portal or CRM.
Need templates first? Use the free guide to auto-replying to common questions.

Questions people ask

Is the free plan enough for a freelancer?

Often, to start. Free connects 3 apps and runs 2 new workflows and 100 runs a month, plus 1 saved answer. If you rely on it every day, Starter is $29 a month for 5,000 runs and 25 saved answers.

Will clients know a workflow replied?

Only if the reply reads like a template. Write saved answers in your own words, start with drafts you check, and end each one with how to reach you directly.